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UTAH CANCER ACTION NETWORK (UCAN) BYLAWS

ARTICLE I – NAME

The name of this Coalition is the Utah Cancer Action Network (UCAN).

ARTICLE II – AUTHORITY

The Utah Cancer Action Network (UCAN) operates under all of the provisions of its Bylaws together with all amendments to the Bylaws.

ARTICLE III – PURPOSE

PURPOSE:

The purpose of UCAN is to reduce the burden of cancer in Utah by bringing together a diverse group of stakeholders to develop, implement, and evaluate the Utah Comprehensive Cancer Prevention and Control Plan (State Cancer Plan).

MISSION:

Reduce cancer incidence and mortality through prevention and control, advocacy, partnerships, and survivorship. Utilizing the Utah Comprehensive Cancer Prevention and Control Plan, UCAN will work to address the unequal burden of poor health outcomes by identifying and eliminating barriers to health equity.

VISION:

No Utahn will suffer unduly from cancer.

GUIDING PRINCIPLES:

ROLES AND RESPONSIBILITIES OF UCAN

UCAN shall have the following functions:
A. Develop, implement, and evaluate a comprehensive plan to reduce cancer morbidity and mortality in Utah, which shall include the following:

B. Bring together representatives from the public and private sectors, as well as the community, to address the problems of cancer in Utah.

C. Work to secure appropriate funding and broad-based community support for strategies that shall have a positive effect on the morbidity and mortality due to cancer in Utah.

D. Identify opportunities and mechanisms for information exchange and coalition building.

E. Make referrals for those parties interested in addressing cancer control issues that are beyond the mission of UCAN.

ARTICLE IV – MEMBERSHIP

Section 1: Membership is open to any organization, cancer survivor, or advocate who is interested in reducing the burden of cancer in Utah and meets all membership requirements.

Section 2: UCAN membership is accomplished by completing the UCAN Join Form on www.ucan.cc.

Section 3: UCAN membership shall not be denied because of race, religion, gender, sexual orientation, national origin, disability, or political affiliation.

Section 4: To be considered an active member with full membership rights and responsibilities, each member is expected to do the following:

Section 5: Only active voting members are eligible to serve on the Executive Committee.

Section 6: Members maintain the right to resign their membership at any time.

Section 7: The Executive Committee may divest any member of their UCAN membership if determined they are working against UCAN’s mission, vision, or guiding principles.

ARTICLE V – EXECUTIVE COMMITTEE

Section 1: The UCAN Executive Committee consists of the Elected Officers (Junior and Senior Co-chair) and Appointed Officers (Implementation Team Advisory Representatives (Policy and Advocacy, Disparities, Survivor, and Data and Evaluation), Implementation Team Chairs (Skin Cancer, Physical Activity and Nutrition, Survivorship and Quality of Life, and Cancer Screening), a Communication Chair, and an Annual Conference Chair).

Section 2: The Administrative Team consists of the UCAN Manager, UCAN Coordinator, and Co-chairs. The Administrative Team is responsible for providing technical assistance to Implementation Team Chairs as needed, ensuring the Executive Committee is functional, and the ensuring the coalition is following terms laid out in these bylaws.

Section 3: The Executive Committee manages the affairs of UCAN. Appointments by the Co-chairs are subject to approval by a simple majority of the Committee.

Section 4: The Executive Committee shall be responsible for establishing the process for determining the priorities for cancer prevention and control to be addressed by UCAN.

Section 5: The Executive Committee shall be responsible for appointing or reconvening ad hoc committees, as needed, to provide advice on priority cancer sites or issues. Ad hoc committee membership must include a UCAN member but is not limited to UCAN members.

Section 6: A simple majority of Executive Committee members shall constitute a quorum for the transaction of business. A vote by verbal, written, or electronic media may be taken when necessary. Each member of the Executive Committee has one vote. Proxy voting is not permitted.

Section 7: The Administrative Team meets monthly and the Executive Committee meets quarterly. The meeting may be conducted by conference call or by other electronic methods if needed. Special meetings of the Executive Committee may be called by the Co-chairs or three (3) members of the Executive Committee. Each Executive Committee member will be given written, verbal, or electronic media notice of the time, place, and purpose of each meeting.

Section 8: All Executive Committee meetings are open to members. If a member has an agenda item they want the Executive Committee to consider, the member shall be responsible to inform the Co-chairs in written or electronic form at least seven days prior to the meeting. Once the member informs the Co-chairs of the item, and the Co-chairs places it on the agenda for the next meeting. The Executive Committee meeting dates and times shall be communicated to members who have submitted specific concerns or agenda items.

Section 9: 

ELECTED OFFICERS:

Section 10: This organization shall have no paid Officers.

Section 11: Elected Officers of UCAN shall consist of a Junior and Senior Co-chair.

Section 12: Eligibility of Elected Officers:

Section 13: The duties of the Elected Officers are as follows:

APPOINTED OFFICERS:

Section 14: Appointed Officers of the Executive Committee shall consist of Implementation Team Advisory Representatives (Policy and Advocacy, Disparities, Survivor, and Data and Evaluation), Implementation Team Chairs (Skin Cancer, Physical Activity and Nutrition, Survivorship and Quality of Life, and Cancer Screening), Communication Chair, and Annual Conference Chair.

Section 15: Eligibility of Appointed Officers:

Section 16: The duties of the Appointed Officers are as follows:

UTAH COMPREHENSIVE CANCER CONTROL PROGRAM REPRESENTATIVES:

Section 17: The UCAN Manager and the UCAN Coordinator are members of the Utah Comprehensive Cancer Control Program (UCCCP) within the Utah Department of Health (UDOH).

Section 18: Eligibility of UCAN Manager and UCAN Coordinator:

Section 19: The duties of the UCAN Manager and UCAN Coordinator are as follows:

ARTICLE VI – IMPLEMENTATION PROJECTS

Section 1: Implementation of the State Cancer Plan will occur around specific projects that address the goals and strategies of the UCAN Priorities outlined in the State Cancer Plan. The UCAN priorities are: Cancer Screening, Physical Activity and Nutrition, Skin Cancer, and Survivorship and Quality of Life. Projects are implemented through Implementation Teams and work is coordinated by the Implementation Team Chair.

ARTICLE VII – ELECTIONS

Section 1: The Executive Committee prepares a slate of candidates to run for elected office. Candidates must be active members in good standing. A biographical sketch of each candidate’s professional activities and services to UCAN accompany each ballot.

Section 2: Election of officers shall be by electronic media ballot. Ballots setting forth the slate of nominees shall be sent by electronic media, sixty (60) days in advance of the July General Membership Meeting by the Executive Committee, to each eligible voting member. Ballots shall be sent to the last recorded e-mail address of each voting member’s designated representative. Completed ballots must be returned within thirty (30) days of the notification date.

Section 3: The ballot itself is anonymous to members of the Executive Committee. Voter eligibility must be verified before accepting a return ballot.

Section 4: Each officer is elected by a simple majority of the votes cast. A tie vote will be decided by lot.

ARTICLE VIII – MEETINGS

Section 1: Regular Executive Committee meetings and special Executive Committee meetings are held as detailed in Article V Section 5. The membership is notified of regular and special Executive Committee meetings by means of written or electronic communication.

Section 2: General membership meetings are held four (4) times per year. The annual business meeting is considered a general membership meeting and is held each year in July for the purpose of announcing newly elected and appointed officers and Executive Committee members, and providing a state of UCAN report to the membership. Notice of the annual business meeting is provided via electronic media to each member at least sixty (60) days prior to the meeting.

ARTICLE IX – VOTING

Section 1: Each member organization is entitled to one vote. Each organization shall designate an official representative to vote on the behalf of the organization.

Section 2: Each member organization must be present to vote except for the election of officials and amendments to bylaws.

Section 3: Motions before UCAN, except on amendments to these bylaws and elections, shall be decided by a simple majority of the voting membership present or voting by mail. The Co-chairs decide which of these methods is used.

Section 4: On any matter brought to a vote, a member with a conflict between the interests of UCAN and the member’s organization shall be responsible to declare such conflict. The Co-chairs shall decide whether the member should vote on the issue about which the conflict has been declared.

ARTICLE X – QUORUM

A quorum shall consist of one-third of the voting member organizations of UCAN.

ARTICLE XI – BYLAWS

Section 1: Members may submit bylaw changes to the UCAN Co-chairs who then takes proposals to the Executive Committee.

Section 2: The Executive Committee shall review recommendations of changes to the Co-chairs and, if approved, submits the changes to members for modification of the bylaws.

Section 3: At least ten (10) days notice is given to the membership of proposed changes prior to voting.

Section 4: The Bylaws may be amended by two means:

Section 5: A petition by a two thirds (2/3) majority of voting members may place changes in bylaws for vote.

ARTICLE XII – USE OF ELECTRONIC COMMUNICATION

Section 1: Any action to be taken or notice delivered under these bylaws may be taken or transmitted by electronic mail or other electronic means. Any other action or approval required to be written or in writing may be transmitted or received by electronic mail or other electronic means.

ARTICLE XIII – CONFLICT OF INTEREST

Section 1: Any matter brought to the Executive Committee that presents a conflict of interest (real or perceived) between the interests of UCAN and the member or member’s organization will be responsible to declare such conflict. The Co-chairs of UCAN and the Executive Committee or the Implementation Team Chair involved will decide if the member should vote on the issue about which the conflict has been declared.

ARTICLE XIV – ANNUAL UCAN CONFERENCE

Section 1: The UCAN Conference will be held annually to highlight best practices of State Cancer Plan priorities, how UCAN is addressing the State Cancer Plan, allow UCAN members to receive training technical assistance, and provide an overview of the burden of cancer in the state.

Section 2: The purpose, structure, and policies guiding the annual conference can be found in the UCAN Annual Conference Policy.

Original approved: 2002
Revised: January 2017